How to Create a Signature in Outlook on Mac

Adding a signature to your emails can be a professional and personal touch, helping you stand out from others. In this article, we will guide you through the process of creating an email signature in Outlook for Mac.

To begin, open Outlook on your Mac and click on the 'Outlook' icon in the top left corner of the screen. This will take you to the main menu where you can access various options. Click on 'Email' and then select 'Signatures' from the dropdown menu.

In the 'Signatures' window, you will see a list of existing signatures. To create a new signature, click on the '+' sign next to the name field and give your signature a title.

Next, click on the text box at the bottom of the window to enter your desired text for the signature. You can type in any information you want to include, such as your name, email address, phone number, or company logo.

To add an image or logo to your signature, click on the three dots in the toolbar and select 'Pictures' from the dropdown menu. Then, select the file you want to use from your computer.

If you're using a tool like HubSpot's Email Signature Generator, you can copy-paste the generated code into the text box.

Once you're happy with your signature, click on the 'Save' button to save it. You can then choose whether you want to use the signature for new messages, replies/forwards, or both.

To verify that your signature appears as expected, click on the 'Signature Preview' viewport in the 'Signatures' window. If everything looks good, click on the red 'X' button in the top left corner of the window to close it.

In this example, we will use a simple text-based signature with an image logo. The final step is to add the signature to your email by clicking on the 'Edit' button next to the name field and then selecting the desired signature from the dropdown menu.

That's it! With these steps, you should now have a professional-looking email signature in Outlook for Mac.

Creating an email signature in Outlook for Mac is a straightforward process that can be completed with a few simple clicks. By following these steps, you can add a personal touch to your emails and make a lasting impression on your recipients. Whether you're using a text-based or HTML signature, the key is to keep it simple and professional.

Additional Tips

* You can set up unlimited email signatures on one machine using third-party apps.

* If you need to create multiple signatures for different staff members, consider using an app like HTML Email Signature - Outlook that allows you to install HTML email signatures in Outlook on a Mac.

* Always verify your signature appears as expected before saving it.

How to create a signature in outlook on mac